Average total farm area of members (incluing direct members and/or those registered through member organizations)

Crop(s) mainly produced by the members of the PO (e.g. cotton, coffee, cacao, banana, honey)

Average yield during the year under consideration by focus crops mainly handled by the PO, yield change over time and reasons for positive or negative changes in yield (e.g., climate condition, farm management, technology)

Official name of the PO (as specified in the registration certificate if registered), common name of PO (if different); Physical address (including municipality, state/department and country), phone number

Total number of registered members (physical persona) producing target crop at time of survey (incluing direct members and/or those registered through member organizations)

Number and percentage of female members at time of survey (incluing direct members and/or those registered through member organizations)

Official legal registration (i..e cooperative, association, business) 

Number of full-time and part-time employees in the PO

Total number of directive board members including oversight committee); Number of directive board members (including oversight committee) by age and gender

Duration of Board members appointment

Use of computers, internet, mobile, radio or other technology for communication and access to information

Transparent record keeping between organization, farmers, lenders, and buyers 

Source of credit/ loans obtained by PO

Sources of income of the PO; % of income generated by target crop

Type of agricultural inputs supplied by the PO, including divisible inputs (e.g., fertilizer, improved varieties, pesticides) and indivisible resources (e.g., tractor, farm equipment, input application equipment, access to irrigation, water pipes or pumps)

Financial services offered by the PO to members

Type of training provided by the PO (promoters or technicians) to producers (e.g., good farming practices, application of agricultural inputs, post-harvest handling, certification) during the years under consideration; training methodology.

Type of information channeled by the PO to its members (e.g., market, technology, weather, customer/user quality requirements); means of communications (e.g., broadcasting, pamphlets, text)

How PO communicates with members (technologies used, meetings, pamphlets, etc.)

Provision of technical assistance to members; Type of technical assistance provided to members; periodicity of visits 

Schedule of payment made to members

PO provides collection of the products or members deliver their product(s) to the PO/buying station, or deliver through intermediaries

Information on whether the PO provide storage services; Type of storage (e.g., traditional or open storage, closed storage, climate controlled warehouse) and the storage capacity in metric tons; information on whether the storage facility is sufficient to meet producers demand

Type of certificate currently held by the PO (e.g., Fair Trade, Organic, UTZ Certified, Rainforest Alliance), number of producers certified, date of certification and information on cost of certification. If not certified, the indicator will ask reasons and future plans for certification.

Practices employed by members to protect natural bodies of water and decrease water use 

Practices employed by members for waste management, recycling and preserving biodiversity

Programs led by PO for community empowerement (i.e. Gender equity,  food security, etc.)

Programs led by PO for improving members and community education, roads, health facilities, etc.

Average total farm area of members (incluing direct members and/or those registered through member organizations)

Average total production area (target crop) of members (incluing direct members and/or those registered through member organizations)

Crop(s) mainly produced by the members of the PO (e.g. cotton, coffee, cacao, banana, honey)

Average yield during the year under consideration by focus crops mainly handled by the PO, yield change over time and reasons for positive or negative changes in yield (e.g., climate condition, farm management, technology)

Official name of the PO (as specified in the registration certificate if registered), common name of PO (if different); Physical address (including municipality, state/department and country), phone number

Date of assessment

Information on respondent(s) name, sex, age, education level, position in the PO; Basic contact info (phone number, email)

Total number of registered members (physical persona) producing target crop at time of survey (incluing direct members and/or those registered through member organizations)

Number and percentage of female members at time of survey (incluing direct members and/or those registered through member organizations)

Total number of registered members (physical persona) at time of survey (including direct members and/or those registered through member organizations); total number of affiliated organizations (applicable to second and third grade organizations)

Number of members by age categories at time of survey (incluing direct members and/or those registered through member organizations)

Official legal registration (i..e cooperative, association, business) 

Number of full-time and part-time employees in the PO

Total number of directive board members including oversight committee); Number of directive board members (including oversight committee) by age and gender

Duration of Board members appointment

If the PO is a first grade (members are producers), second grade (umbrella organizations whose members are first grade organizations) or third grade organization (umbrella organization whose members are second grade organizations)

Process of management/board appointment (e.g., by members, external bodies), including appointment criteria

Use of computers, internet, mobile, radio or other technology for communication and access to information

Transparent record keeping between organization, farmers, lenders, and buyers 

Communication channels between BOD, Management and Members; Frequency and type of communication (e.g. Monthly regional meetings, Quarterly BOD meetings, Annual General Body meeting with members etc.)

Standard book keeping processes and accounting manuals in place. Existence of basic books of accounts (ledger). Automated accounting systems that generate financial statements (income statement, balance sheet, statement of change in members'/shareholders' equity, cash flow statement). 

Existence and maintenance of PO policies/ regulations and procedures

Existence of internal and/or external audits and/or monitoring (financial, certification, tax, buyer, compliance with PO policies,  etc.). If audits/ montioring happen, what is verified during audits/ monitoring.

Source of credit/ loans obtained by PO

Sources of income of the PO; % of income generated by target crop

Type of agricultural inputs supplied by the PO, including divisible inputs (e.g., fertilizer, improved varieties, pesticides) and indivisible resources (e.g., tractor, farm equipment, input application equipment, access to irrigation, water pipes or pumps)

% of members with access to input services

Financial services offered by the PO to members

Number of members who applied and received credit from the producer organization during the year(s) under consideration by gender and age

Minimum, average, maximum loan size provided by the PO during the year(s) under consideration

Average interest rate and tariffs per annum on loans by loan types/terms

Requirements for receiving credit

Type of training provided by the PO (promoters or technicians) to producers (e.g., good farming practices, application of agricultural inputs, post-harvest handling, certification) during the years under consideration; training methodology.

Type of information channeled by the PO to its members (e.g., market, technology, weather, customer/user quality requirements); means of communications (e.g., broadcasting, pamphlets, text)

How PO communicates with members (technologies used, meetings, pamphlets, etc.)

Provision of technical assistance to members; Type of technical assistance provided to members; periodicity of visits 

Number of members who received training from the producer organization during the year(s) under consideration by gender and age

Schedule of payment made to members

PO provides collection of the products or members deliver their product(s) to the PO/buying station, or deliver through intermediaries

Type of commercialization services offered by PO to members 

Type of processing services offered by PO to members

Who are the main buyers of the PO (e.g., wholesalers, supermarkets, processers, exporters, local markets)

Volume of target crop sold by PO in the year under consideration per market type (certified, conventional, roaster led, etc.)

% of volume produced by members that is bought by PO; reasons for sideselling 

Income from target crop in the year under consideration

Lowest price, Average price, highest price for certified, uncertified coffee and coffee sold to roaster led programs; quality premium 

A framework for verification of processes and products is in place and functioning as planned. This includes internal evaluations of the processes as well as product quality verification at various stages of production/value addition.

How PO assures physical seperation of products

Information on whether the PO provide storage services; Type of storage (e.g., traditional or open storage, closed storage, climate controlled warehouse) and the storage capacity in metric tons; information on whether the storage facility is sufficient to meet producers demand

Information on whether the PO provides target crop transportation services to members

Type of certificate currently held by the PO (e.g., Fair Trade, Organic, UTZ Certified, Rainforest Alliance), number of producers certified, date of certification and information on cost of certification. If not certified, the indicator will ask reasons and future plans for certification.

Practices employed by members to protect natural bodies of water and decrease water use 

Practices employed by members for waste management, recycling and preserving biodiversity

Programs led by PO for community empowerement (i.e. Gender equity,  food security, etc.)

Programs led by PO for improving members and community education, roads, health facilities, etc.